915-859-0422  |  Contact Us  |  Twitter Logo  FaceBook Logo  Instagram Logo  Newsletter

IBC - Withdrawal, LOA, Refund

If a student should elect to withdraw from his/her program for any reason before the completion of his/her training, the student is required to inform International Business College in writing, of his/her intentions. Notification must be delivered to the Administrative Office located on either campus prior to withdrawing.

Withdrawing from a Class

Classes may be changed or added during the first three days of a term. Students may withdraw from a class prior to completing half of the course with a “W”. W’s are not calculated into the CGPA, but will be considered credits attempted if the student has incurred a financial obligation for the grading period and will affect the successful course completion percentage. Students withdrawing after the midpoint will be given a grade of an F unless the Incomplete Policy is applicable. Withdrawing from a class may delay a student’s graduation date.

Leave of Absence

Leave of absence, including military leave, shall be reasonable in duration, not to exceed the lesser of thirty school days or sixty calendar days during a twelve-month period and shall be for specific and acceptable purposes. A student shall be granted one leave of absence in any 12-month period. The leave of absence cannot overlap grading periods. The graduation date will be extended due to the leave of absence.

The leave of absence must be requested in writing and approved by the Director. If the student fails to return from a leave of absence as scheduled, the student’s enrollment will be terminated. Any refunds due will be completed within 60 days.

The leave of absence will not apply to the maximum time for completion policy as long as credit hours were not attempted which incurred a financial obligation.

Cancellation Policy

A full refund will be made to any student who cancels the enrollment contract within 72 hours (until midnight of the third day excluding Saturdays, Sundays and legal holidays) after the enrollment contract is signed or within the student’s first three scheduled class days (does not apply to Seminars).

Refund Policy

  1. Refund computations will be based on scheduled clock hours of class attendance through the last date of attendance. Leaves of absence, suspensions, and school holidays will not be counted as part of the scheduled class attendance.
  2. The effective date of the termination for refund purposes will be the earliest of the following:
    1. The last day of attendance, if the student is terminated by the school.
    2. The date of receipt of written notice from the student; or
    3. Ten school days following the last date of attendance.
  3. If tuition and fees are collected in advance of entrance, and if after expiration of the 72 hour cancellation privilege the student does not enter school, not more than $100 in nonrefundable administrative fees shall be retained by the school for the entire residence program.
  4. If a student enters a residence program and withdraws or is otherwise terminated, the school or college may retain not more than $100 in nonrefundable administrative fees for the entire program. The minimum refund of the remaining tuition and fees will be the pro rata portion of tuition, fees, and other charges that the number of hours remaining in the portion of the course or program for which the student has been charged after the effective date of termination bears to the total number of hours in the portion of the course or program for which the student has been charged, except that a student may not collect a refund if the student has completed 75 percent or more of the total number of hours in the portion of the program for which the student has been charged on the effective date of termination. (More simply, the refund is based on the precise number of hours the student has paid for, but not yet used, at the point of termination, up to the 75% completion mark, after which no refund is due. Form PS-1040R provides this precise calculation).
  5. Refunds for books, tools or other instructional supplies are not applicable since the school provides these items at no additional cost.
  6. A student who withdraws for a reason unrelated to the student’s academic status after the 75 percent completion mark and requests a grade at the time of withdrawal shall be given a grade of “incomplete” and permitted to re-enroll in the course or program during the 12-month period following the date the student withdrew without payment of additional tuition for that portion of the course or program.

A full refund of all tuition and fees is due and refundable in each of the following cases:

  1. An enrollee is not accepted by the school;
  2. The course of instruction is discontinued by the school, preventing the student from completing;
  3. If the student's enrollment was procured as a result of any misrepresentation in advertising, promotional materials of the school, or representations by the owner or representatives of the school;

A full or partial refund may also be due in other circumstances or program deficiencies or violations of requirements for career schools and colleges.

Refunds will be totally consummated within 60 days after the effective date of termination.

Refund Policy for Students Called to Active Military Service

A student of the school or college who withdraws from the school or college as a result of the student being called to active duty in a military service of the United States or the Texas National Guard may elect one of the following options for each program in which the student is enrolled.

  1. If tuition and fees are collected in advance of the withdrawal, a pro rata refund of any tuition, fees, or other charges paid by the student for the program and a cancellation of any unpaid tuition, fees, or other charges owed by the student for the portion of the program the student does not complete following withdrawal;
  2. A grade of incomplete with the designation “withdrawn-military” for the courses in the program, other than courses for which the student has previously received a grade on the student’s transcript, and the right to re-enroll in the program, or a substantially equivalent program if that program is no longer available, not later than the first anniversary of the date the student is discharged from active military duty without payment of additional tuition, fees, or other charges for the program other than any previously unpaid balance of the original tuition, fees, and charges for books for the program; or
  3. The assignment of an appropriate final grade or credit for the courses in the program, but only if the instructor or instructors of the program determine that the student has:
    1. satisfactorily completed at least 90% of the required coursework for the program; and
    2. demonstrated sufficient mastery of the program material to receive credit for completing the program.
  4. The payment of refunds will be totally completed such that the refund instrument has been negotiated or credited into the proper accounts(s), within 60 days after the effective date of termination.

Return of Title IV Funds Policy

Students who receive financial assistance from Title IV programs and withdraw from school prior to completing more than 60% of the payment period are subject to the Return of Title IV Funds required by the U.S. Department of Education.

The Return of Title IV Funds procedure is as follows:

Determine the percentage of the payment period the student completed. For quarter credit hour programs, the law defines this percentage based on calendar days. To determine the percentage, the number of calendar days up to and including the student’s last day of attendance is divided by the number of days in the payment period. The first payment period starts the first day of class and ends when the student completes the first payment period. The second payment period begins, the day after the first payment period and ends when the student completes that payment period. The total number of calendar days in the payment period does not include any days in which the student was on approved leave of absence. In addition, a break of 5 or more days is not included.

The amount of aid earned by the student for the payment period is determined by multiplying the percentage derived by step one by the total amount of Title IV aid that was disbursed or that could have been disbursed as of the student’s withdrawal date.

Compare the amount “earned” to the amount disbursed. If less aid was disbursed than was earned, the student may receive a post withdrawal disbursement for the difference. If more aid was disbursed than “earned”, the difference are refunded back to Title IV programs.

Students who receive living expenses would be responsible for repayment of any unearned aid between the school and the student. If the student’s share of the unearned funds that must be returned are attributed to a Title IV Loan program, the repayment will still be based under the terms and conditions of the promissory note. If the student’s share of the unearned funds, that must be returned are attributed to a Title IV Grant programs, the amount to return will be reduced by 50% of the initial grants disbursed for the payment period. The school will consummate refunds within 60 calendar days of the date the school determines the student has officially withdrawn. The refunds will be consummated within 60 Days. If the student does not official withdraw the date of determination will be no later than ten days from the last day of attendance. If the student officially withdraws before the tenth day, this will be the official withdrawal date.

Refunds will be returned in the following order.

  1. Unsubsidized Federal Direct Stafford Loans
  2. Subsidized Federal Direct Stafford Loans
  3. Federal Direct PLUS Loans
  4. Federal Pell Grant Program
  5. Federal SEOG Program
  6. Other Title IV Programs
  7. Other Federal, State, Private, or institutional assistance
  8. The Student

Please be advised that this is only for the Return of Title IV refunds. Once the school determines the amount of Title IV aid that the school may retain, the institution will then calculate the institutional/state/and/or accrediting agencies refund policy.

Credit Balances

Students authorize International Business College to credit their accounts with the financial aid funds designated on their Award Letters for tuition and other educational costs. Once tuition and fee charges have been paid, students may have a credit balance. Students may request that International Business College retain their credit balance to cover any additional expenses that they may incur prior to the end of their program to assist in managing my educational funds.

It is the right of every student to change their mind and request that the credit balance be provided to the student within fourteen (14) days of the request.

Contact Us

International Business College
Main: (915) 859-0422
Branch: (915) 842-0422