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IBC - Satisfactory Academic Progress

All students are expected to maintain progress through course work toward successful completion of their program of enrollment. The following standards will govern satisfactory progress.

Basis for Calculation:

Satisfactory academic progress (SAP) requires that each student be evaluated at specific periods of time during their enrollment using qualitative and quantitative standards. SAP is calculated using the cumulative grade point average (qualitative assessment) and timely completion of required credits for completion of their pro-gram of study (quantitative assessment) for each student. Students must be able to complete the program within the maximum program length (MPL), i.e., 1.5 times the length of the published credit hours.

At each grading period, the school will assess the qualitative and quantitative progress of the student. The cumulative grade point average (GPA) will be calculated at the end of each grading period for Diploma and Associate Programs. The calculation will be based on all quarter credit hour courses completed during the grading period. In all calculations, a grade of “I” (Incomplete) or a “W” (Withdrawal) will be treated as zero (0) credits earned. When the incomplete work is submitted and a final grade is assigned the cumulative GPA will be recalculated and the academic status adjusted as appropriate.

Academic Status Definitions

A. Good Standing - Students who maintain a minimum cumulative GPA of 2.00 will be considered in Good Standing.

NOTE: Students must complete 60 percent of the course at 50 percent of the maximum program length, and 65 percent of the course at 75 percent of the maximum program length. Program length is defined as one and one half times the original graduation date.

B. Academic Probation - Students who do not earn a minimum of nine (9) quarter credit hours by the end of the second quarter will be placed on Academic Probation.
Students whose cumulative grade point average is below 2.00 are not considered making satisfactory progress. Students determined to be making unsatisfactory progress at the end of the grading period shall be placed on academic probation for the next grading period(s) as determined by the School Director. Students achieving a cumulative grade point average of 2.00 at the end of the probation period shall be returned to good standing.
If students on academic probation achieve a grade point average of 3.00 for courses completed during the period of probation, but fail to raise the cumulative grade point average to a 2.00 grade point average, the student will be continued on academic probation for the next quarter.

Students who fail to achieve overall satisfactory progress for the program at the end of one quarter probationary period will be subject to academic dismissal.

Students placed on academic probation will be advised prior to returning to class. The date, actions taken, and terms of the probation shall be clearly indicated in the academic record. Students whose enrollment is terminated as an academic dismissal may restart after a minimum of one quarter. The terms of the approved refund policy shall be applied.

Students who return after enrollment is terminated as an academic dismissal shall continue on probation for the next quarter. Students shall be advised of this action and the academic record documented accordingly. If students do not return to good standing at the end of this probationary period, academic dismissal shall occur. Such students may not restart for a minimum of one calendar year.

Right of Appeal

Students may petition an instructor for a change of grade within three weeks after the original grade is award-ed. Students receiving an “I” grade will have the right to appeal the grade to which the “I” is converted, provided the appeal is initiated within (15) days from the conversion date.

Students placed on academic probation or dismissed will have the right to appeal. Such appeal must be initiated with the School Director within (15) days from the end of the grading period when the student is placed on probation or dismissal status. The basis of such appeals will be limited to challenges of the grades received or in the calculation of grade point averages or both.

Additional "Maximum Timeframe" Standard

Eligibility is also limited to students completing their programs within one and one-half times the normal program length. The maximum timeframe is reached when the student has attempted more than one and one-half times the number of clock hours required to graduate from his/her program. The maximum timeframe standard evaluation for transfer students will consider all credits attempted at International Business College, or accepted for transfer or proficiency credit. Students who change programs may request that their maximum timeframe be re-calculated based solely on those hours that are applicable to the current program of study. A determination of ineligibility based upon the maximum timeframe standard may be reversed based upon a mitigating circumstance. Please refer to the “Regaining Academic Eligibility” section (below).

GPA and Grading Policy

All issues of grading policy, Grade Point Average (GPA) calculation, attendance, etc. are calculated in accordance with the regular academic policies of International Business College.

Transfer Students

Accepted transfer credit shall be considered as completed coursework for purposes of this policy. However, since no grades are assigned to transfer courses, they will not impact the students GPA. Payment periods for transfer students shall be defined individually based upon the remaining period of instruction.

Return after an Leave of Absence

A student who returns after a leave of absence, withdrawal, dismissal, or other extended absence of 180 calendar days or less, shall not have the period of absence considered in the calculation of academic progress. In all other aspects, the student’s progress will be evaluated in the same manner as if the absence had not occurred, with the exception of any necessary changes to the start and end dates of planned payment periods. A student, who returns after a withdrawal, dismissal, or other absence of more than 180 days, shall be measured in a manner consistent with a transfer student (see above).

Financial Aid Warning Status

Students who fail to meet the standards defined above will be placed on Financial Aid Warning Status for their subsequent payment period. Students in Warning Status remain eligible for federal student aid.
If a student has not returned to “good” academic standing (according to the chart) by the end of the Financial Aid Warning Status payment period, the student will lose eligibility for federal student aid from that point forward. Such dismissal/loss of eligibility may be subject to appeal (see below).

Data Corrections

If a student’s academic record is corrected subsequent to the evaluation date, a student may submit a written request to the Director of Financial Aid for re-evaluation of the student’s financial aid eligibility.

Regaining Academic Eligibility for Financial Aid

  1. Mitigating Circumstances Appeal: A determination of loss of eligibility for federal financial aid may be appealed based on mitigating circumstance(s). A mitigating circumstance is defined as an exceptional or unusual event(s) beyond the student’s direct control, which contributed to or caused the academic difficulty. Examples include: the death of a relative, an injury or illness of the student, or other special circumstances. Appeal letters should be addressed to the Director of Financial Aid and must include a complete description of the circumstances that led to the academic difficulty, how those circumstances have changed, and a plan for future academic success. Copies of supporting documentation should be included. All appeals are reviewed by a committee of academic and administrative staff whose determination is final. A mitigating circumstance appeal may be used to override the Maximum Timeframe Standard.

    A student for whom a mitigating circumstance appeal is approved will be placed in Financial Aid Probation Status for one payment period. If the student has not returned to good academic standing (according to the chart) by the end of a probationary payment period, the student will lose eligibility for future financial aid.
  2. Regaining Eligibility Other Than Through Appeal: Students who have lost federal financial aid eligibility may potentially regain academic eligibility by one or more of the following methods: 1) be accepted into a different academic program at International Business College, if the re-evaluated student’s record (based upon the courses applicable to the new program) will be in compliance with all academic standards; and/or make up the academic deficiencies at International Business College without benefit of federal financial aid. In each of these circumstances, approval is at the discretion of the School Director.

Return to Good Standing

Once a student has returned to good academic standing, any previous academic difficulty, warning, or probation shall have no future bearing on the student’s status. Hence, such students will have benefit of all provisions of this policy, including a financial warning payment period.

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International Business College
Main: (915) 859-0422
Branch: (915) 842-0422